Microsoft 365 Apps

Microsoft 365 Apps


Microsoft 365 Apps is a version of Office that’s available through many Microsoft 365 plans. It includes the applications that you’re familiar with:

  • Microsoft Word: A word processing application for creating and editing documents.
  • Microsoft Excel: A spreadsheet program for organizing, analyzing, and visualizing data.
  • Microsoft PowerPoint: A presentation program for creating slideshows and presentations.
  • Microsoft Outlook: An email client and personal information manager for managing emails, calendars, contacts, and tasks.
  • Microsoft OneNote: A note-taking application for capturing and organizing notes in various formats, including text, images, and audio.
  • Microsoft Teams: A collaboration platform for chat, video conferencing, file sharing, and project management.
  • Microsoft Access: A database management system for creating and managing databases.
  • Microsoft Publisher: A desktop publishing application for designing and publishing marketing materials.
  • Microsoft OneDrive: Sync client to access the OneDrive cloud storage.


You can use these applications to connect with Office 365 (or Microsoft 365) services such as SharePoint Online, Exchange Online, and Skype for Business Online.

Note: Project and Visio aren’t included with Microsoft 365 Apps but are available from other subscription plans.


Microsoft 365 Apps is like other versions of Office

Microsoft 365 Apps is similar to other versions of Office that you can deploy to your users. Here are some important similarities:

  • Microsoft 365 Apps is a full version of Office.
  • Its system requirements (for example, memory, hard disk space, and operating system) are similar to other current versions of Office.
  • Like other versions of Office, Microsoft 365 Apps is available in a 32-bit and a 64-bit version.
  • When you deploy Microsoft 365 Apps, it’s installed on the user’s local computer. Microsoft 365 Apps isn’t a web-based version of Office. It runs locally on the user’s computer. Users don’t need to be connected to the internet all the time to use it.
  • You can use many of the same tools to deploy and configure Microsoft 365 Apps that you’re already using to deploy Office. For example, you can use Microsoft Configuration Manager to deploy Microsoft 365 Apps.
  • In addition, you can use many of the same Group Policy settings that you use with other versions of Office to configure and enforce Microsoft 365 Apps program settings.


What’s different about Microsoft 365 Apps?

Even though Microsoft 365 Apps is a lot like other versions of Office, there are differences, including Deployment differences and Licensing differences.

The most significant difference is that Microsoft 365 Apps is updated regularly, as often as monthly, with new features, unlike non-subscription versions of Office.


Deployment differences

By default, Microsoft 365 Apps installs as one package. This means that all Office applications are installed on the user’s computer. But you can configure the deployment to exclude or remove certain Office applications, such as Access, from client computers.

Because Microsoft 365 Apps uses a different installation technology, called Click-to-Run, there’s a different way to apply software updates, such as security updates. By default, Microsoft 365 Apps is configured to automatically install updates from the Office Content Delivery Network (CDN) on the internet. But you can configure Microsoft 365 Apps to install updates from a location within your own network or you can manage updates to Microsoft 365 Apps with Microsoft Configuration Manager.

Microsoft 365 Apps also provides the ability to control how often users receive feature updates. For example, users can get new features to Microsoft 365 Apps as soon as they’re ready, or once a month (on the second Tuesday of the month), or twice a year (in January and July, on the second Tuesday).

Office 365 (and Microsoft 365) provides a web-based portal where users can install Microsoft 365 Apps themselves. Keep in mind that users have to be local administrators on their computers to install Microsoft 365 Apps. If users aren’t local administrators, you’ll have to install Microsoft 365 Apps for them. Also, if you don’t want your users to install from the portal, you can prevent that.


Licensing differences

Users can install Microsoft 365 Apps on up to five different computers with a single Office 365 license. For example, a user can have Microsoft 365 Apps installed on a computer in the office, on a laptop to use when traveling, and on a home computer. Users can also install up to five tablets and five phones.

Microsoft 365 Apps is offered as a subscription. If you cancel your subscription, Microsoft 365 Apps goes into reduced functionality mode. In reduced functionality mode, users can open and view existing Office files, but users can’t use most of the other features of Microsoft 365 Apps.

To use Microsoft 365 Apps, a user must have an Office 365 (or Microsoft 365) account and have been assigned a license. If the user’s license or account is removed, the user’s installations of Microsoft 365 Apps go into reduced functionality mode.


Microsoft 365 Power Apps


Even though users don’t need to be connected to the internet all the time to use Microsoft 365 Apps, users must connect to the internet at least once every 30 days. This is so that the status of their Office 365 (or Microsoft 365) subscriptions can be checked. If users don’t connect within 30 days, Microsoft 365 Apps goes into reduced functionality mode. After users connect to the internet and their subscription status is verified, all the features of Microsoft 365 Apps are available again.


What else you should know about Microsoft 365 Apps?

You can use Microsoft 365 Apps with supported versions of Exchange Server or SharePoint Server that are installed on-premises in your organization. Or, if they’re part of your Office 365 (or Microsoft 365) plan, you can use Microsoft 365 Apps with Exchange Online and SharePoint Online.

Users can store the files they create with Microsoft 365 Apps on their local computers or elsewhere on your network, such as a SharePoint site. Office 365 (and Microsoft 365) also provides cloud-based file storage options.

Microsoft 365 Apps isn’t the same as the web versions of the Office applications. The web versions let users open and work with Word, Excel, PowerPoint, or OneNote documents in a web browser. The web versions of these Office applications are included with all Office 365 (and Microsoft 365) plans.


Microsoft 365 Apps admin center

The Microsoft 365 Apps admin center provides modern management in the cloud for admins who deploy and manage Microsoft 365 Apps in the enterprise.

Sign in at with your admin account. To sign into the admin center, your account must have either the global administrator, security administrator, or Office apps administrator role.


Microsoft 365 Apps admin center


Microsoft 365 Cloud Policy

Cloud Policy lets you enforce policy settings for Microsoft 365 Apps for enterprise on a user’s device, even if the device isn’t domain joined or otherwise managed. When a user signs into Microsoft 365 Apps for enterprise on a device, the policy settings roam to that device. You can also enforce some policy settings for Office for the web, both for users who are signed in and for users who access documents anonymously.


Microsoft 365 Cloud Policy


Office Customization Tool

The Office Customization Tool creates the configuration files that are used to deploy Office in large organizations. These configuration files give you more control over an Office installation: you can define which applications and languages are installed, how those applications should be updated, and application preferences. After creating the configuration files, you can use them with the Office Deployment Tool to deploy a customized version of Office.


Microsoft 365 Apps health

Microsoft 365 Apps health monitors reliability and performance metrics and provides custom guidance to help optimize and troubleshoot Microsoft 365 Apps on your client devices. If you’re curious about application crash rate or boot time on a specific Microsoft 365 Apps version, you can see the insights within Apps Health.


Microsoft 365 Apps health



You can use the inventory page to see information about the devices in your organization, including hardware, operating system, and the Office software running on that device. Insights about channel, version, build, and even last signed in user are available.


Security update status

You can use the security update status page in the Microsoft 365 Apps admin center to see which devices have installed the latest security updates for Office. Additionally, set a goal for your organization to achieve.


Microsoft 365 Apps Security update status


Servicing profile

With servicing profiles, you can automatically deliver monthly Office updates for specific users or groups. The updates are automated and sourced from the Office Content Delivery Network (CDN) on the internet, which allows for maximum uptime and minimizing end user impact and interruption.


OneDrive sync health

You can use the OneDrive sync health dashboard to check the sync status and sync app versions of individual devices, monitor Known Folder Move roll out, and track sync errors.


OneDrive sync health



Microsoft 365 Apps are available in various subscription plans for both individual users and businesses, with different levels of features and services. Microsoft often updates and evolves its offerings, so it’s recommended to check the official Microsoft website or contact Microsoft support for the latest information and details about Microsoft 365 Apps.

Contact us, Impactory GmbH if you still have any questions or need assistance with implementing Microsoft 365 Apps in your organization. We have more than 10 years of experience in Microsoft 365 services and will analyze your business requirements before offering you a solution.


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